Administrative Assistant – Prosper Springfield (Part-Time)

Part-Time

Full Year

Job Summary:

This administrative assistant position assists the Prosper Springfield Director and the Community Diversity and Equity Director with the Gun Safety and Violence Reduction Collaborative project.

Evaluation:

The Prosper Springfield Director, following adopted policies of Community Partnership of the Ozarks, evaluates the Administrative Assistant – Prosper Springfield.

Reporting Structure:

The Administrative Assistant – Prosper Springfield reports to the Prosper Springfield Director.

Duties and Responsibilities:

  • Attend meetings and community events, collect data for reporting program success;
  • Responsible for handling incoming phone calls and voice mail;
  • Travels within Springfield to run errands, purchase, deliver or pick up supplies as directed;
  • Drafts meeting agendas, to include identifying follow-ups or next steps from meetings and schedule meetings.
  • Develops correspondence in the form of e-mails, letters, memos, meeting notices, etc. for program staff as directed;
  • Places food orders for meetings and helps set up for meetings and events in the office and in the community as needed;
  • Responsible for maintaining shared Outlook calendars for meeting spaces within organization;
  • Maintains various databases and prepares reports;
  • Send meeting notices as directed via e-mail;
  • Maintains confidentiality;
  • Takes and maintains meeting minutes for various meetings, committees, collaborative meetings, and other groups as directed;
  • Submit monthly in-kind reports;
  • Compiles and maintains RSVP lists for meetings, events or other activities as directed;
  • Assists Prosper Springfield Director and Community Diversity and Equity Director in any other duties, projects and assignments as needed;
  • Participate in CPO’s resource development/fundraising activities.
  • Other duties as assigned.

Essential Qualifications/Skills:

  • Minimum of High School Diploma or equivalent;
  • Strong computer skills, including Microsoft Office suite and internet expertise;
  • Lift, push or pull up to 50 pounds essential;
  • Time management and organizational skills are a must in order to handle multiple tasks with various priorities;
  • Must be able to work in a fast-paced environment;
  • Must be reliable and punctual;
  • Must be detail oriented and accurate;
  • Must demonstrate strong computer and typing skills as well as written and oral communication skills;
  • Must demonstrate a professional and friendly manner in working with CPO staff, committees/task forces, clients and the general public;
  • Must be able to effectively communicate the mission and work of the CPO;
  • Must be able to work flexible hours (evenings and weekends), not to exceed 20 hours a week;
  • Must have valid driver’s license and current automobile insurance.

Position Clarification:

The position of Administrative Assistant – Prosper Springfield is a grant-funded position and is based upon funding availability. This is a non-exempt, part-time position. Grant funding dictates the pay range for this position. CPO receives federal grants and contracts and therefore must comply with the Drug-Free Workplace Act of 1988. Marijuana is considered an illegal drug under federal law, with no exception for medicinal use and is not protected under ADA. Community Partnership of the Ozarks is an Equal Opportunity Employer

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