SCLT Administrative Assistant (Part-Time)


Full Year

Job Summary:

This administrative position assists Director of Springfield Community Land Trust.


The Director of Springfield Community Land Trust, following adopted policies of Community Partnership of the Ozarks, evaluates the Administrative Assistant.

Reporting Structure:

The Administrative Assistant reports to the Director of Springfield Community Land Trust.

Duties and Responsibilities:

  • Responsible for handling incoming phone calls and voice mail;
  • Travels within Springfield to run errands, purchase, deliver or pick up supplies as directed;
  • Develops correspondence in the form of e-mails, letters, memos, meeting notices, etc. for program staff as directed;
  • Assistance in preparing newsletters and mailings;
  • Maintain shared Outlook calendars for meeting spaces within organization;
  • Assists with troubleshooting minor technology or equipment-related issues;
  • Maintains various databases and prepares reports;
  • Assists Director of Springfield Community Land Trust as back up for checking out IT equipment and business credit cards;
  • Sends out meeting notices as directed via e-mail;
  • Is cross trained on all office equipment as well as bulk mail and regular mail procedures;
  • Maintains confidentiality;
  • Takes and maintains meeting minutes for various meetings, committees, collaborative meetings, and other groups as directed;
  • Submit monthly in-kind reports;
  • Compiles and maintains RSVP lists for meetings, events or other activities as directed;
  • Assists Director of Springfield Community Land Trust in any other duties, projects and assignments as needed;
  • Participate in CPO’s resource development/fundraising activities.
  • Other duties as assigned.

Essential Qualifications/Skills:

  • Minimum of Associates Degree or equivalent
  • Strong computer skills, including Microsoft Office suite and internet expertise;
  • Lift, push or pull up to 50 pounds essential;
  • Time management and organizational skills are a must in order to handle multiple tasks with various priorities;
  • Must be able to work in a fast-paced environment;
  • Must be reliable and punctual;
  • Must be detail oriented and accurate;
  • Must demonstrate strong computer and typing skills as well as written and oral communication skills;
  • Must demonstrate a professional and friendly manner in dealing with the Partnership's staff, committees/task forces, clients and the general public;
  • Must be able to effectively communicate the mission and work of the Community Partnership of the Ozarks, Inc. and the Springfield Community Land Trust

Position Clarification:

The position of Administrative Assistant is a grant-funded position and is based upon funding availability. This is a non-exempt, part-time position. Grant funding dictates the pay range for this position. CPO receives federal grants and contracts and therefore must comply with the Drug-Free Workplace Act of 1988. Marijuana is considered an illegal drug under federal law, with no exception for medicinal use and is not protected under ADA. Community Partnership of the Ozarks is an Equal Opportunity Employer.